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Club Handbook and Constitution

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Category: Clubmark

Published on Friday, 29 October 2010 10:07

Written by Freda Bussey

Club Handbook

Ashcombe Volleyball Club

Part of the Club handbook had been published here. It has been produced to help with the smooth running of the Ashcombe Volleyball Club and can be divided into the following sections. Full copies of the Club handbook are avialble in hard copy.

Equity and Child protection policies and junior Club rules.

Codes of conduct for players, coaches, volunteers, officials and parents/carers.

Club development Plan.

Risk assessment, Accident report forms and Guidelines for dealing with an accident.

Roles of Committee members.

Membership details.

Competitions.

Constitution.

Examples of letters sent to parents/carers.



Freda Bussey

Secretary

May 2010



EQUITY POLICY STATEMENT

This club is committed to ensuring that equity is incorporated across all aspects if it’s development. In doing so it acknowledges and adopts the following English Volleyball Associations definition of sports equity:

The English volleyball Association [EVA] supports the principle of equal opportunities for all participants, members, representatives and employees whilst working for, or on behalf of the EVA. It opposes all forms of unlawful and unfair discrimination on the grounds of age, colour, race nationality, religion, ethnic or national origin, gender, marital status, sexuality, or unrelated criminal convictions or disability.

The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender, race, ethnicity, religious belief, sexuality or social/economic status.

The club is committed to everyone having the right to enjoy volleyball in an environment free from the threat of intimidation, harassment and abuse

All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity.

The club will deal with any incidence of discriminatory behaviour seriously, according to club disciplinary procedures.



CHILD PROTECTION POLICY

Ashcombe Volleyball Club believe children have the right to enjoy volleyball in a safe environment and that their parents feel safe in the knowledge that their child is safe whilst participating within the sport.

For this reason the Ashcombe Volleyball Club follows a child protection policy and believes the children taking part should be able to have fun, achieve, feel safe and be respected. The policy protects any child within the club regardless of gender, age, ability, disability, ethnic origin and religious belief.

This is achieved by following four key principles of child protection

By respecting the rights of every individual taking part within the volleyball sessions.

By developing a relationship with the participants based on respect, trust, honesty and openness.

The responsibility of demonstrating proper personal behaviour and conduct at all times with respect to personal standards.

Demonstrating a high level of professional standards to allow an increase in the benefits and decrease in risks to the participant by ensuring safe and correct practice. High levels of competence, which is gained by qualifications and ongoing training, attain this.

The coaches working within the Ashcombe Volleyball Club are accredited volleyball coaches to at least level 1and have certification from the Criminal Record Bureau. Several of the coaches within the club including Luke Thomas, Freda Bussey, Julie garrard and Mickey Earle have also attended the Sports UK Child Protection course.

With all these measures in place we feel that the Ashcombe Volleyball Club is a safe yet fun environment where children of all ages and abilities can come and enjoy volleyball.

JUNIOR CLUB RULES

Ashcombe Volleyball Club is fully committed to safeguarding and promoting the well being of all it’s members. The club believes that it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with the Ashcombe Volleyball Club’s Child Welfare Officer.

As a member of Ashcombe Volleyball Club you are expected to abide by the following junior club rules:

All members must play within the rules and respect officials and their decisions.

All members must respect opponents.

Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.

Members must wear suitable kit for training and match sessions, as agreed with the coach/team manager.

Members must pay any fees for training or events promptly

Junior members are not allowed to smoke on club premises or whilst representing the club at competitions.

Junior members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.





CODE OF CONDUCT FOR COACHES

The essence of good ethical conduct and practice is summarised below. All coaches must:

consider the well-being and safety of participants before the development of performance.

Develop an appropriate working relationship with performers, based on mutual trust and respect

Make sure all activities are appropriate to the age, ability and experience of those taking part

Promote the positive aspects of Volleyball e.g. fair play

Display consistently high standards of behaviour and appearance

Follow all guidelines laid down by the English Volleyball Association and the club

Hold the appropriate, valid qualifications and insurance cover

Never exert undue influence over performers to obtain personal benefit or reward

Never condone rule violations, rough play or the use of prohibitive substances

Encourage performers to value their performance and not just results.





CODE OF CONDUCT FOR OFFICIALS AND CLUB VOLUNTEERS

The essence of good ethical conduct and practice is summarised below. All volunteers must:

consider the well-being and safety of participants before the development of performance.

Develop an appropriate working relationship with performers, based on mutual trust and respect

Make sure all activities are appropriate to the age, ability and experience of those taking part

Promote the positive aspects of Volleyball e.g. fair play

Display consistently high standards of behaviour and appearance

Follow all guidelines laid down by the English Volleyball Association and the club

Hold the appropriate, valid qualifications and insurance cover

Never exert undue influence over performers to obtain personal benefit or reward

Never condone rule violations, rough play or the use of prohibitive substances

Encourage performers to value their performance and not just results.





CODE OF CONDUCT FOR PLAYERS

Ashcombe Volleyball Club is fully committed to safeguarding and promoting the well-being of all it’s members. The Club believes that it is important that members, coaches, administrators and parents associated with the club should, at all times, show respect and understanding for the safety and welfare of others. Therefore, members are encouraged to be open at all times and to share any concerns or complaints that they may have about any aspect of the club with Sara Neale the Club Child Welfare Officer

As a member of Ashcombe Volleyball Club you are expected to abide by the following club rules:

All members must play within the rules and respect officials and their decisions.

All members must respect their opponents.

Members should keep to agreed timings for training and competitions or inform their coach or team manager if they are going to be late.

Members must wear suitable kit. Warm tracksuits, or similar, for warm up, shorts and shirt for training and team shirt matches. Appropriate footwear and socks. As agreed with the coach/team manager.

Members must pay any fees for training or events promptly.

Junior members are not allowed to smoke on club premises or whilst representing the club at competitions.

Junior members are not allowed to consume alcohol or drugs of any kind on the club premises or whilst representing the club.

CODE OF CONDUCT FOR PARENTS/CARERS

Encourage your child to learn the rules and play within them

Discourage unfair play and arguing with officials

Help your child to recognise good performance, not just results

Never force your child to take part

Set a good example by recognising fair play and applauding the good performances of all

Never punish or belittle a child for losing or making mistakes

Publicly accept officials’ judgements

Support your child’s involvement and help them enjoy their volleyball

Use correct and proper language at all times

Constitution of The Ashcombe Volleyball Club The name of the club will be Ashcombe Volleyball Club.



The aims of the club are to play and promote the game of volleyball in and around Surrey, Sussex and the South East of England and participate in such competitions as will assist this aim.



All matches will be played under the laws of the English Volleyball Association.



The officers of the club shall be a committee consisting of Chairman, Secretary, Treasurer, Team Captains, Club Coaches, and Fixture Secretaries, who are elected at the Annual General Meeting by the majority of the paid up membership.



The committee shall meet at least once a month and all elected members will be entitled to vote. In the event of a tied vote the Chairman will have a second casting vote. A quorum shall be 5.



The committee shall have the power to make rules in accordance with the constitution and to settle any disputed points not otherwise covered in these rules.



The Treasurer shall keep the accounts which shall be produced at the Annual General Meeting at the request of any club member. The main funds of the club are to be held in a Bank or Building Society account. In the case of the annual statement this should be audited by some responsible individual before presentation. In the event of dissolution the club funds shall be transferred to the Surrey Volleyball Association.



At least every 14 months the club will hold an Annual General Meeting open to all paid up members. An agenda is to be sent to all paid up members at least 14 days in advance giving date, time and venue. Motions are to be decided by a simple majority vote with each fully paid up member having one vote. In the case of a change to the constitution at least 50% of the paid up membership is required. The Chairman of the meeting has a second casting vote if required.

The officers of the club shall stand down at the AGM but shall be eligible for re-election.


A special general meeting may be called within 21 days of a written requisition signed by 5 members stating the reason for which the meeting is to be called by the Club Secretary. Not less than 14 days notice shall be given to the members of any special general meeting and the purpose of that meeting.


Any person shall cease to be a member if they:


A] Have failed to pay their subscriptions.

B] Announce their resignation to the committee.

C] Are expelled by the committee on the grounds that in it’s opinion their conduct is objectionable or prejudicial to the interests of the club, providing the person concerned shall be given the opportunity of explaining to the committee their conduct and that a majority of the committee shall vote for their expulsion.

LATEST VERSION AGM May 13th 2010

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